Our Choir


Privacy Policy

Woodbridge Choral Society takes the security of your data very seriously.

Woodbridge Choral Society is a charity (Registered Charity No. 276627) which is funded by members' subscriptions, Friends' sponsorship, revenue from advertisers in its concert programmes, donations and sponsorship from some local organisations.

We are committed to protecting your privacy whilst keeping you updated with strictly choir-related business such as information about rehearsals, concerts, WCS social events.

The Woodbridge Choral Society Committee acts as Data Controller.

What data do we collect and how?

Upon joining the choir, you will be asked to give your name, address, email address, telephone number and SATB part with your permission for these to be kept.

How do we store your data?

Electronically-held data is kept within a password-protected and secure environment by the Membership Secretary and the Honorary Secretary. Physically-held data [sign-up sheets] is stored in a secure manner by the Membership Secretary.

Woodbridge Choral Society will keep data on individuals for no longer than 3 years after your subscription has expired. Paper copies will be destroyed and electronic copies deleted.

Who has access to your data?

Contact information is not shared with anyone other than members of the Woodbridge Choral Society Committee and Voice Captains. We use the licensed processor Mailchimp when emailing newsletters and information to the membership. Your contact details are kept private from the membership.

What happens when I follow links from the Woodbridge Choral Society website?

If you follow links to other websites from our website your data will be subject to the privacy policies of those sites. You should refer to these policies before providing your data. Woodbridge Choral Society has no control over the content of other websites.

What requests can I make regarding my data?

The following requests can be made in writing to the Membership Secretary membershipsecretary@woodbridgechoralsociety.org

Who should I contact if I have some concerns or complaints?

To exercise all relevant rights, queries or complaints, in the first instance, please contact the Membership Secretary, membershipsecretary@woodbridgechoralsociety.org

Choral Society Committee members, Friends and choir members have the right to lodge a complaint with the Information Commissioner's Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

What happens when this policy changes?

This privacy policy was published on 22 May 2018. Changes may be necessary to this policy to reflect legal or data processing developments or the changing needs of our Society. If we change the policy we will provide information on our website so that users can review the changes. Any significantly different use of your data will be communicated to you.

Privacy Policy for Mailing Lists

Woodbridge Choral Society may, via its website or third party ticket sales platforms, invite its supporters to join its Marketing Mailing List. It will collect the minimum personal data required to communicate with consenting supporters.

Any time that data is collected for this purpose, we will provide:

A method for users to show their positive and active consent to receive these communications (e.g. a ‘tick box’)

A clear and specific explanation of what the data will be used for (e.g. ‘Tick this box if you would like Woodbridge Choral Society to send you email updates with details about our forthcoming events’)

Data collected will only ever be used in the way described and consented to (e.g. we will not use email data in order to market 3rd-party products unless this has been explicitly consented to).

Every marketing communication will contain a method by which a recipient can withdraw their consent, normally an ‘unsubscribe’ link in an email. Opt-out requests such as this will be processed within 14 days.

This page was last updated on February 17 2021 20:14:20.